Health Commerce System (HCS) is used by the New York State Department of Health (DOH) to communicate important and time-sensitive information to healthcare providers. Get all the details about it!
Overview of the health commercialization system
Health Commerce System (HCS)(link is external) is a secure website for web-based interactions with the New York State Department of Health, including E-CLEP.
It is also a secure website for web-based interaction with application tools for clinical laboratories to submit changes to laboratory operations. Complete the process for applying for a new annual license. and review and respond to laboratory survey reports.
Everyone with access to the health commercial system must have their own HCS account.
Sharing your account user ID and password is a violation of the Security User Agreement. This will result in the termination of your HCS account privileges. and may be prosecuted if data security is compromised due to a breach.
How does the health trade system work?
Regulations require home care providers to keep their HCS information up to date. To increase communication efficiency in emergencies and allows the agency to carry out its assigned duties.
DOH’s Division of Home and Community Services (HCBS) issued a letter to administrators (DAL) last year warning Licensed Home Care Services Agencies (LHCSAs), certified home health agencies, (CHHAs), long-term home health care programs (LTHHCP), and hospices according to the following requirements:
- Agencies are required to create and maintain a current HCS account at each licensed location. DAL also outlines the roles that must be filled by home care agencies. and emphasize the importance of keeping these roles updated with current contact information.
- Agencies should access HCS at least once every 24 hours and more often during emergencies for news, announcements, alerts, and other important department communications.
- Agency contact information in the HCS Communications Directory must be kept up to date and current. It reflects changes in general information and changes in employee roles as they occur. This information should be reviewed at least monthly.
- Agencies must have appropriate and enforceable policies and procedures regarding HCS in place and review them at least annually.
The department continuously monitors HCS to ensure compliance. Including role assignment Entities that do not comply with all of the requirements set forth in the DAL will be subject to a Deficiency Statement.
How to Get a Health Commercial System (HCS) Account
- Individual An HCS account is required to access NYSIIS. All NYSIIS users must have their own. personal Active HCS account
- HCS accounts cannot be shared. Without an HCS account, users will not be able to access the NYSIIS application in their training environment or office.
- If no one in the practice has an HCS account, the prescribing healthcare professional (such as a doctor, physician assistant, or nurse practitioner) must obtain the default account.
- Medical professionals who prescribe drugs in their practice can request an HCS account at the following Department of Health website: https://apps.health.ny.gov/pub/top.html.
- Prescribing medical professionals who receive HCS accounts will be given the role. “Director” and “HCS Coordinator” automatically
- The HCS Coordinator role is authorized to accept additional accounts for both medical and non-medical matters.
- To request additional accounts for other office staff, log into the Health Commerce System at: https://commerce.health.state.ny.us/ (see instructions below).
If you are unsure whether your workplace has previously applied for access to HCS or who your HCS coordinator is, you can contact the Commerce Account Management Unit (CAMU) Help Desk at 1-866-529-1890 or (email protected).
Having trouble logging in to Health Commerce?
Due to application and data security requirements, HCS support for insecure Internet browsers and operating systems will be discontinued.
This change targets older versions of Internet Explorer and the Windows XP operating system. Windows
To upgrade your operating system, visit http://www.microsoft.com Windows 10 users must install Microsoft-Internet-Explorer11 or Chrome, as most HCS applications do not yet support the Microsoft Edge browser.
HCS currently supports Microsoft Internet Explorer and Google Chrome on Windows and provides partial support for Mozilla Firefox. Download the latest versions of these browsers from the following links:
ROPES: Registration for Official Prescribing and Electronic Prescribing System.
ROPES allows practitioners to update their Official Prescribing Program (OPP) registration and register approved applications for controlled substance prescription applications.
Practitioners who do not issue controlled prescriptions are not required to have approved EPCS software. And registration of the BNE e-prescribing software is not required. Practitioners must register the software application with a BNE certified EPCS after:
- Use of certified EPCS software applications in production
- Authentication; and
- Obtaining two-factor authentication credentials
If you have additional questions Please consult your electronic prescribing software vendor or review DEA Interim Final Rule Section 1311.100 at http://www.deadiversion.usdoj.gov.
How to access ROPES and register for OPP and EPCS:
- Log in to Health Commerce at https://commerce.health.state.ny.us/public/hcs_login.html.
- Select “My Content” at the top of the page.
- Scroll down and select “All applications”
- Scroll to and select “R”
- Then scroll down and select ROPES.
- Follow the screen prompts to renew your OPP registration – confirm your address information is correct.
- Click the “Register for EPCS system” button.
- Enter certified EPCS software information or select the software from the drop-down menu.
- Click “Yes” if you agree with EPCS certification.
For more information, please contact BNE by email at (email protected) or by phone at 866-811-7957, option 1.
Experiencing delays in processing your healthcare merchant account?
The New York State Department of Health issued the following statement:
“The updated Prescription Monitoring Program registry is operational and available online starting June 12, 2013. All users must access the PMP registry through the Department’s secure Health Commerce System (“HCS”). of Health
With the I-STOP law requiring the PMP Registry coming into effect soon, many late workers are submitting requests for HCS accounts.
Although the Ministry of Public Health is working hard to process all requests. But this significant inflow has resulted in a delay in account processing.
During this transition Practitioners who attempt to apply in good faith but are unable to establish an HCS account should continue to provide care to their patients in the same manner as they currently do.”
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